Management System Audits

Internal Audit

Contract Management System Auditing - Internal or Maintenance Audits

Did you know you can hire an outside auditor to perform your Management System Internal Audits?  We will ensure you comply with the audit requirements prior to your ongoing Registrar surveillance audits.  We have outlined the scope of internal audit cycle activities that you may anticipate.

During each visit we will, unless requested otherwise:

  • Plan and complete your internal audits including documentation audits.
  • Work in conjunction with your Audit Schedule or select various elements of the Standard and your procedures to ensure all elements are audited.
  • Utilize your documented system forms to address nonconformances and observations.
  • Conduct a closing meeting to address the findings and review actions raised to ensure that timely closure.

Gap Audits

The assigned consultant will conduct:

  • Opening Meeting - Explanation of activities to management team and key personnel.
  • System Evaluation Assessment - We will analyze your operation to determine areas of strengths and weaknesses in relation to the standard requirements. We will identify key business processes, as well as determine the scope of registration to ensure proper application of the standard.
  • Conduct Management Debriefing - We will meet with your management team and key personnel to review the existing system shortcomings and recommendations for corrective actions.  We will verbally review the projected time phased implementation plan.
  • Written Report - We will prepare a detailed report identifying non-conformances, listing recommendations, corrective actions, pertinent observations and a time phased implementation plan.  We will also address how to streamline the common elements of documentation.

Final Review Audit

Eagle Group® will visit your facility to assess your documented management system against each element of the Standard.  We encourage you to send your documentation to us, prior to our visit, so we may conduct a desk study.  This will allow our independent auditor to evaluate your written system against your working practices.  We will also assess your system to confirm that each of the "shall statements" of the Standard has been addressed.  We will utilize your corrective action system to raise non-conformances and provide recommendations for the implementation of corrective actions, prior to registration.

 

Product Audits

We currently conduct audits for clients to verify that customers / 3rd Party Tollers / Formulators / Suppliers are complying to agreed to requirements.

For instance we currently verify that EPA (Environmental Protection Agency) registered products are produced per the EPA Confidential Statement of Formulation and our clients specified use requirements.

A confidential summary report will be produced to your requirements and if you wish we will provide additional services such as a ranking of the organization.

These type audits are often done to meet the requirements of a  Responsible Care®  type Management System.

 

Supplier Audits

Many types of Quality and Environmental Management Systems require you to qualify and conduct ongoing performance reviews of your supply chain.  A number of organizations find that it is cost effective to have Eagle Group USA conduct these audits for them on critical suppliers.

Automotive Management Systems - IATF 16949 require you to develop your suppliers to the IATF 16949 and ISO 9001 suppliers.  Most of the Original Equipment Manufacturers (OEM) and their Tier One suppliers allow you to audit these suppliers in lieu of requiring them to be registered, which is critical when using some small critical suppliers.
Note: There are a few OEMs and Tier 1 suppliers that may not allow you to subcontract these audits (such as Chrysler).

Environmental and Responsible Management Systems - Some Management Systems such as  Responsible Care® require that the supply chain act in a responsible manner.  The American Chemistry Council's  Responsible Care®   Management Systems (such as RC14001) require the registered organization to:
“qualify and periodically review carriers, suppliers, distributors, customers, contractors and third-party providers based on 
Responsible Care® or other health, safety, security and environmental performance criteria.” Other systems such as the Canadian  Responsible Care®   program require Transportation Carrier Assessments to be carried out every two years.

Quality Management System Auditing - To help you in your "commitment to compliance" for maintaining a Quality Management System we can help by conducting your periodic evaluations of your compliance system (Such as complying with DOT and OSHA requirements).  Audit Results are reported per ASTM E 2107 Standard Practice for Environmental Regulatory Compliance Audits.

 

Compliance/Other  Audits

Compliance  Audits

Environmental Compliance Auditing - To assist you in your "commitment to compliance" for maintaining an Environmental Management System (such as ISO 14001, RC14001 and  Responsible Care®  Management System) we can help by conducting your periodic evaluations of your compliance system (ISO 14001 9.1.2).  Audit Results are reported per ASTM E 2107 Standard Practice for Environmental Regulatory Compliance Audits.

Occupational Health and Safety Compliance Auditing - To help you to maintain proactive measures of performance that monitor compliance with applicable legislation and regulatory requirements for maintaining an OH&S Management System (such as ISO 45001, RC14001 and Responsible Care® Management System) we can help by conducting your periodic evaluations of your compliance system (ISO 45001).  Audit Results are reported per ASTM E 2107 Standard Practice for Environmental Regulatory Compliance Audits (Note there is no current standard for OH&S reporting so we use the environmental format).

Other  Audits

International Traffic in Arms Regulations (ITAR) - For organizations that are involved in the exporting of any defense products, services, or related technical data this set of export control laws are designed to prevent unauthorized foreign nationals from procuring accessing physical materials or technical data related to defense and military technologies is restricted.
 

Proposition 65 -  is officially known as the Safe Drinking Water and Toxic Enforcement Act of 1986. Designed to protect California’s drinking water sources from being contaminated with chemicals known to cause cancer, birth defects or other reproductive harm, and requires businesses to inform Californians about exposures to such chemicals.  These requirements are extended to out of state manufacturers and requires the organization to provide a consumer warning and applies regardless of whether a business is located in California or out-of-state, as long as its products cause exposures to individuals in California.
 

Security Vulnerability Assessments (SVA) - A vulnerability assessment of your security weaknesses, these weaknesses can be of a variety of nature’s such as information systems, transportation routes, of physical facilities. It evaluates if the system/organization is susceptible to any known vulnerabilities, assigns severity levels to those vulnerabilities, and recommends remediation or mitigation, if and whenever needed.  For instance many chemical handling organizations are subject to the federal requirement “Chemical Facility Anti-Terrorism Standards (CFATS)” which requires the organization to do a Security Vulnerability Assessment per the Chemical Security Assessment Tool (CSAT).